I. Goods and Services (“G&S”) managed by VinUni
- General Principles
- Adherence to the principle of approval authority in accordance with the Authorization Delegation.
- Procurement must ensure alignment with the intended purpose and stay within the approved budgetary limits.
- Ensure transparency, cost-effectiveness, and efficiency
- Do not subdivide the value of packages when conducting procurement
- For regularly used Goods and Services (“G&S”), the principle contract should be signed (either with specified prices or a principle contract with quoted prices for each occurrence).
- For irregularly used G&S (based on timing) or those needed in a short period to meet demand, or if the vendor under the principle contract cannot supply, then individual procurement contracts should be signed.
- The procurement department conducts periodic market surveys for principle contracts (once a year) to search for and select vendors with competitive prices and services in the market. The vendor evaluation sheet is tailored to each category of G&S during different periods.
- For construction-related contracts: advance payment should not exceed 5% of the contract value after tax. For supply and ordering contracts, the advance payment should not exceed 10% of the contract value after tax. Items requiring an advance payment exceeding 10% need to be presented in a separate list for approval by authorized leaders.
- For other remaining operational procurement contracts, a reasonable advance payment rate should be considered to optimize cash flow.
- For contracts involving the purchase of equipment for teaching, research, and campus development, the vendor needs to provide a corresponding advance payment guarantee and a warranty guarantee. In cases of high-risk procurement, such as delivery time, product quality, etc., an additional contract performance guarantee may be required. The guarantee can be implemented through deposit, escrow, or a letter of guarantee from a reputable credit institution or bank.
- Departments must prioritize selecting suppliers with sustainable, green, and social responsibility certifications; and prioritize choosing environmentally friendly products that meet sustainable criteria. Details are in Appendix 5 of the Sustainable Procurement Policy.
- In special cases where the principle of the number of competitive quotes cannot be met, the Support Director approves based on reasonable explanations from the department.
- Procedures
| No. | Step | PIC | Description | Note |
| Step 1 | Demand for procurement | Department with procurement demand | When there is a demand for procurement, the department either makes the purchase independently or submits a request to the Procurement Unit within the Operations Department to carry out the procurement in accordance with regulations. | The Goods and Services Catalog and Contact for procurement are listed in Appendix 01. |
| Step 2 | The establishment of a procurement committee | The procurement department and related departments. | Members participating in the Procurement Committee:
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The procurement units within the Operations Department and the IT Support Department only participate in relevant procurement activities. |
| Step 3 | Searching for and comparing price quotes | The procurement department |
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For Information Technology equipment from 40 million to less than 1 billion VND and IT project deployment services from 100 million to less than 1 billion VND: Compare three competitive price quotes. |
| Step 4 | The proposed selection of the supplier | The procurement department |
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Specifically for Information Technology equipment (valued at 40 million VND or more) |
| Step 5 | The Procurement Committee conducts evaluations | The procurement department and related departments. | The Procurement Committee carries out evaluations with the following representatives:
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| Step 6 | Submission for approval | Department with procurement demand and Leader according to DOA | The purchasing department submits the browser after performing the above evaluation steps | |
| Step 7 | Create PR/PO | The procurement department | Leading officials have the authority to approve or deny | |
| Step 8 | Sign the contract/Order | The procurement department | Create PR/PO on SAP after being approved by competent leaders and before signing the contract | |
| Step 9 | Receive Goods and Services and accept them | The procurement department and related departments | Work with Suppliers and sign Sales Contracts/Orders | |
| Step 10 | Complete payment documents | The procurement department | Purchasing department and related departments receive, handover and accept goods and services |
II. Goods and services provided by specialized departments or P&Ls:
This part outlines various services provided by specialized departments or P&Ls of Vingroup. These divisions ensure effective service and project management in alignment with Vingroup’s goals.
Access to content of this part and Appendix 1, 2, 3, 4 via: VinUni Staff Sharepoint (English) or (Vietnamese)
APPENDIX 05: Sustainable Procurement Policy
The sustainable procurement policy aims to promote responsible purchasing, minimize negative impacts on the environment and society, and foster long-term sustainable development.
- Supplier Selection: Priority is given to suppliers with sustainable and green certifications, safety and health management systems, and social responsibility, such as:
- ISO 14001:2015 – Environmental management system certification
- ISO 45001:2018 – Occupational health and safety management system certification
- ISO 9001:2015 – Quality management system certification
- ISO 22000:2018 – Food safety management system certification
- SA 8000:2014 – Social responsibility certification
- Other sustainability certifications: Carbon label, ESG certification, Vietnam Green Label, Energy Label, GlobalGAP, VietGAP, FSC, TCO, EPEAT, etc.
- Product Selection: Priority is given to products that meet the following criteria:
- Long lifecycle, easy maintenance and repair: Products with a long lifespan that are easy to maintain and repair to minimize replacements.
- Energy efficiency: Products with high energy efficiency to reduce energy consumption and operating costs.
- Low waste, emissions, noise, and dust: Products that minimize environmental pollution, reduce emissions, noise, and dust.
- Reduced or recyclable packaging: Products with minimal or recyclable packaging to reduce waste.
- Transportation: Preference for electric vehicles or low-emission transportation methods.
- High recyclability: Products made from recycled materials or with a high potential for recycling.
Reference criteria for sustainable procurement for certain groups of goods and services are as follows:
| No. | Group of goods and services | Criteria for comparing and selecting environmentally and socially friendly suppliers and products |
| 1 | Products made from wood and paper | – FSC certification
– High recyclability |
| 2 | Home and office electrical appliances: electric fans | – Energy rating label 4 stars or higher
– Higher energy efficiency – Overheat protection or timer off feature, 3 wind speed levels – Noise level ≤ 40 dB |
| 3 | Home and office electrical appliances: electric kettles | – Energy rating label 4 stars or higher
– Higher energy efficiency – Leak-proof, anti-shock, overheat protection, periodic self-cleaning feature |
| 4 | Home and office electrical appliances: microwave ovens | – Energy rating label 4 stars or higher
– Higher energy efficiency – Power ≤ 1000 W |
| 5 | Home and office electrical appliances: printers | – Energy rating label 4 stars or higher
– Higher energy efficiency – Uses recycled toner cartridges, ink-saving technology – Multifunctional: automatic duplex printing, scanning, secure print management, print quantity control |
| 6 | Home and office electrical appliances: refrigerators, air conditioners | – Energy rating label 4 stars or higher
– Higher energy efficiency – Uses environmentally friendly refrigerants with low global warming potential and fire safety assurance such as R-32, R1234-ze, R-514A |
| 7 | Home and office electrical appliances: lighting | – 100% LED lights
– Uses solar energy |
| 8 | Electronic devices, information technology | – Energy rating label 4 stars or higher
– Higher energy efficiency – Sustainability certification |
| 9 | Technical equipment: electric motors, elevators, etc. … | – Energy rating label 4 stars or higher
– Higher energy efficiency |
| 10 | Batteries, accumulators | – Products do not contain hazardous chemicals: Hg, Cd, Pb, etc.
– Rechargeable multiple times |
| 11 | Stationery: A4 paper, ballpoint pens, whiteboard markers, etc. | – FSC certified paper
– Products made from recycled materials: recycled paper pens, recycled plastic pens, etc. – Products with replaceable parts: pen nibs, refillable ink, etc. |
| 12 | Laboratory and teaching equipment | – Energy rating label 4 stars or higher
– Higher energy efficiency – Sustainability certification |
| 13 | Sports equipment | – Recycled materials
– Energy efficiency – Sustainability certification |
| 14 | Building materials: paint, gypsum, construction glass, etc. | – Certification of conformity with construction materials according to QCVN 16:2023/BXD
– Recyclability – Sustainability certification |
| 15 | Furniture: tables, chairs, cabinets, carpets, etc. | – Recycled material content
– Free of volatile organic compounds (VOCs) or harmful chemicals like formaldehyde – Sustainability certification |
| 16 | Textile products: blankets, sheets, pillows, mattresses, etc. | – Products with conformity certification QCVN 01:2017/BCT
– Sustainable materials: organic, recycled, natural materials – Sustainability certification |
| 17 | Food and beverage services, food products | – Food safety certification, ISO 22000:2018
– Organic and eco-food certification: VietGAP, Organic Vietnam, GlobalGAP, etc. – Eco-friendly packaging, no single-use plastics |
| 18 | Cleaning services, cleaning chemicals, cleaning supplies, etc. | – Suppliers with certification: ISO 14001:2015, ISO 9001:2015
– Eco-friendly chemicals and supplies with sustainability certification: Eco label, Green Seal, Safer Choice, etc. |
| 19 | Landscaping and pest control services | – Eco-friendly and sustainable plant care methods
– Environmentally friendly, biodegradable pest and insect control chemicals |
| 20 | Transportation services | – Electric vehicles
– Low carbon emissions – Euro 5 or higher emission standards |
| 21 | Waste management services | – Certification: ISO 14001:2015, ISO 9001:2015
– Eco-friendly processing technology, no landfill |
| 22 | Testing and calibration services | – Certification of laboratory and calibration competency – ISO 17025 |
| 23 | Construction, upgrade, and renovation services | – Contractors with ISO 14001:2015, ISO 9001:2015, ISO 45001:2018
– Contractors with experience in projects certified as green buildings such as LOTUS, LEED, EDGE, GREEN MARK, etc. |