Chapter I. General Provisions

Article 1. Governing scope and regulated entities  

1. This document specifies rules and regulations that govern student affairs for programs of VinUniversity (VinUni), including: Rights and duties of students; student affairs governing structure; student affairs activities and services; student affairs assessment; student self-evaluation; rewards and disciplinary actions.
2. This document applies to all students, Colleges, Faculty, and units supporting programs of VinUni, and relevant organizations and individuals.

Article 2. Students

1. Student defined in this document is anyone attending programs of VinUni.
2. Student is the center of all educational activities at VinUni, who shall be supported to develop their knowledge, integrity, character, capability, critical thinking, professional skills, health and wellbeing.

Article 3. Student affairs management

1. Student affairs management is one of the focuses of VinUni, which includes the management of all educational, governing, servicing, advising, counseling, and supporting activities for students inside and outside class in order to fulfill the vision and mission of VinUni.
2. Student affairs management at VinUni shall comply with the general guidance of the Communist Party of Vietnam, policies and laws of the State, regulations of the Ministry of Education and Training and related Ministries and Agencies, and in line with the visions and missions of VinUni.
3. Students affairs management shall be democratic, neutral, fair, and transparent.

Chapter II. Rights and Duties of Students

Article 4. Rights of students

1. To attend the academic program that the student selected, to have the student identity card, and portal account for studying purposes.
2. To receive full educational rights and benefits as described in the Academic Regulations for Studies of VinUni.
3. To have the right to apply for domestic and foreign scholarships, according to VinUni’s regulations, or to attend exchange programs under the cooperation framework of State or VinUni; the right to apply for second major, other majors, or higher levels of education according to State and VinUni’s regulations.
4. To receive diplomas according to VinUni’s regulations.
5. To have the right to participate in research, academic competitions like National Olympiads, or extra-curricular competitions, and in fora, or student clubs if any.
6. To have the right to use educational materials, equipment, and other properties according to VinUni’s regulations.
7. To be respected and treated equally, to be provided with all necessary information for education and training according to VinUni’s regulations; to receive information on academic rules, regulations, and policies and regulations of State, the Ministry of Education and Training, and of VinUni.
8. To participate in socio-political organizations; to participate in social and cultural activities according to State laws and VinUni’s regulations.
9. To send direct comments and suggestions to VinUni and other related organizations and individuals under VinUni, or indirect ones via the legal representative of the student on issues related to teaching and studying.
10. To receive rights reserved for citizens who register to live in the local community, to receive support from VinUni for off-campus residency.
11. To have opportunities to intern in or visit companies and research institutes, as well as other domestic and foreign institutions or governmental organizations; to receive career counseling, and consulting.
12. To receive necessary documents and other supports for job application after graduation.
13. To receive benefits and policies according to Goverment and VinUni’s regulations.
14. To stay in VinUni residence in the first year of undergraduate programs, and in subsequent years if the dormitory’s capacity allows; or to receive support in finding off-campus housing in subsequent years, as well as health and other supports according to Gorvement and VinUni’s regulations.

Article 5. Duties of students

1. To fully comply with the general guidance of the Communist Party of Vietnam, laws, regulations of VinUni, the Colleges, and other education supporting units.
2. To study and practice according to the education and training program and plan of VinUni; to fulfill the students’ duties according to VinUni’s Regulations and Guidelines; to be proactive in studying, researching, and maintaining integrity and civil conducts.
3. To carry the student card on-campus and while in contact with VinUni’s units.
4. To fully comply with the health check-up according to VinUni’s regulations.
5. To complete tuition fee, medical insurance, and other mandatory fees payment according to VinUni’s regulations; to pay back in a timely manner student loan (if any).
6. To update personal information in a timely manner on the student portal at entrance, and during the study.
7. To support and protect the brands of VinUni, the Colleges, and other education supporting units.
8. To respect VinUni faculty members, administrative staff, and other personnel on- and off-campus, to unite with and support other students in studying and training; to maintain civil conduct in class.
9. To fulfill the military obligation (if any) in compliance with legal requirements; to fully participate in social and volunteering activities suitable to the student’s capabilities.
10. To fulfill the post-graduation commitments if receiving scholarship from VinUni, or other funding organizations according to pre-determined agreements (if any), or to repay the scholarship and other educational fees according to pre-determined regulations.
11. To protect public and personal property including educational and research materials, equipment, and machinery; to use personal account for proper use according to VinUni’s regulations.
12. To prevent misconduct and dishonesty in academic and other student-related activities; to report in a timely manner to authorized units when being aware of misconduct and dishonesty by other students in study, examination, or other violations of laws, internal rules, and regulations.
13. To participate in maintaining the safety, security, traffic safety, prevention against crimes and social misconduct on and off campus.
14. To fulfill other related obligations according to existing laws and regulations of Government and VinUni.

Article 6. Forbidden conduct

Forbidden conducts are defined in this Regulations in accordance with regulations at Article 88 of the Education Law, Article 61 of the Higher Education Law, Circular No. 10/2016/TT-BGDĐT by the Ministry of Education and Training, other related legal documents and Student Code of Conduct Policy and Disciplinary of VinUni.

Chapter III. Student Appraisal

Article 7.  Appraisal contents

1. The appraisal shall consider in both academic and non-academic activities of students, including:
   1. Academic performance; achievement in studying and researching;
   2. Participation students activities to self-improve constantly and contribute to the University;
   3. Participation in voluntary work and public services to contribute to society and community.
2. The appraisal of students shall be implemented every semester, every academic year.

Article 8. Utilization of the appraisal results

1. The appraisal results for each semester, academic year, and for the whole program of each student shall be recorded as a part of the student’s dossier managed by VinUni, and shall be referred to in deliberations related to scholarship, awards, disciplinary actions, termination or suspensions of studies, or participation in exchange programs.
2. The appraisal result for the whole program of the student shall be recorded as a part of the student’s dossier managed by VinUni, and referred to as basis for eligibility for senior thesis, and for graduation consideration.
3. The appraisal results for the whole program of the student shall be recorded as a part of the student’s post-graduation dossier.
4. Students with excellent appraisal results shall be commended and rewarded by VinUni.

Chapter IV. Rewards and Disciplinary Actions

Article 9. Reward contents and formats

1. Students and classes with commendable achievements shall be recognized on a timely manner with rewards as following:
   1. Prizes in academic contests and Olympiads, or in research;
   2. Effective contributions to student affairs, student clubs, voluntary activities, safety and security, activities in classes, Colleges, University residence, and other social, cultural, and sport activities;
   3. Achievements in the National Campaign to Protect Homeland Security, school safety and order, prevention against crimes and social misconducts, acts of bravery to rescue people at risks, prevention against corruption and other crimes;
   4. Other special achievements.
2. The awards shall be granted in a comprehensive and regular manner to individuals by the conclusion of every academic year and program according to the University Regulations and Guidelines.
3. No award shall be granted to students currently being disciplined or unsatisfactory of academic standing in that academic year.
4. Awards shall be granted according to VinUni’s regulations and made public to all students.
5. The Student Reward Scheme will be further developed with more details of purpose, criteria and prize.

Article 10. Reward process

1. Based on the achievements of students, the Student Affairs Management department shall review and develop the list of students recommended for award, with evidence and/or recommendation from faculty advisor, other related Units The list shall be submitted to the Reward and Discipline Committee for consideration.
2. The Reward and Discipline Committee of VinUni shall review the proposal of the Student Affairs Management department and recommend to Provost for approval.

Article 11. Disciplinable conduct and disciplinary actions

1. Students who commit disciplinable acts shall be disciplined according to the nature, scope, consequences, and their repentance as following:
   1. Expression of disapproval
   2. Warning
   3. Temporary academic suspension
   4. Dismissal
   5. Other disciplinary actions according to VinUni’s regulation.
2. All disciplinary decisions from warning levels shall be kept with the students’ record. Based on particular cases of disciplinable conduct, VinUni can consider to make official communication with the family of the student for the purpose of cooperation in advising the students.
3. Disciplinable conducts and commensurate disciplinary actions and process shall refer to the Disciplinary Policy and Procedure (Appendix II). In case where there is enough evidence, and basis for disciplinary actions, the Reward and Discipline Committee shall convene review meeting with the presence of the Deans or Vice-Deans of the Colleges of the students and issue disciplinary decision.

Article 12. Right to lodge an appeal

Individuals and classes shall have the right to lodge an appeal to the Student Affairs Committee of VinUni if they find the awards or disciplinary actions not adequate or appropriate. The appeal procedure and policy shall refer to Academic Regulation, Student Code of Conduct and Disciplinary Policy, Student Reward Scheme.

Chapter V. Implementation

Article 13.  Reporting responsibilities

Student Affairs Management department shall organize the review meeting to assess student affairs for every academic year and report the review results to the Student Affairs Committee and Provost of VinUni; shall submit other non-regular reports to the Student Affairs Committee and Provost when there are complicated, and serious issues related to students.

Article 14. Organization of the implementation

1. 1. Heads of Student Affairs Management and other related units and individuals shall be responsible for the implementation of this Regulation.
2. Should there be issues during the implementation of the Regulation, related units and individuals shall report to the Student Affairs Committee and VinUni Provost (via the Student Affairs Management department) for review and revision if necessary.

Appendix I. Student Code of Conduct and Student Standard Behaviors

I. Introduction

1. Purpose

VinUniversity is committed to cultivating academic and personal excellence in a way, where communal values as well as the dignity and rights of every person are respected. VinUniversity students are expected to maintain and uphold the highest standards of integrity and honesty at all times, as well as embrace community standards, diversity and mutual respect, both within the University and the wider community.

Student Code of Conduct is intended to guide students’ conduct in all aspects of their university life by providing an overview of the behaviors expected of them to act as responsible citizens and members of a higher education academic community. It is meant to serve as a broad framework which articulate the University’s standard of conduct that are necessary for all students to enjoy safe and secure learning experience.

By choosing to join VinUniversity, students accept to commit them self to the following University’s pledge:

“As a member of VinUniversity, I pledge in presence of my peers, my family, and my friends;

To be honest in my academic work;

To treat all people with respect and care;

To honor the university values of EXCEL;

And devote my heart and mind,

for the betterment of life, for my country, and for the world”

2. Applicability

This policy and procedures shall apply to all students (undergraduate and graduate students) of the University in all programs of study.

II. Standard Student Behaviors

Student behaviors that correspond to each E.X.C.E.L attributes are divided into 3 increasing levels:

• Level 1: Change Booster
• Level 2: Change Agent
• Level 3: Change Maker

Below are the typical (but not limited to) examples of standard VinUni student standard behaviors:

Appendix II. Disciplinary Policy and Procedures

I. Misconduct Groups

All students are expected to respect and value the rights of others, property, and environment; and conduct themselves as responsible citizens. The following list contains specific conducts that are prohibited both on- and off-campus. VinUniveristy considers the off campus conducts of students when they participate activities/ events which are organized, hosted by VinUniversity or other institutions or organizations who are in partnership with VinUniversity. The list is not intended to be exhaustive, and VinUniversity reserves the right to impose sanctions on students for personal actions which may not be expressly identified in this list. Refer part IV of this document for more detailed process of disciplinary.

1. Prohibited substances use (alcohol, drugs, cigarettes, etc.) and gambling

• VinUniversity is a non-smoking campus, which means that smoking of any kind is not permitted in any areas owned by VinUniversity. Students shall not consume, possess, sell, or manufacture alcohol in any form, at any time on campus, except for special occasions decided and announced by the University leadership.
• On campus, devices and games intended for the rapid consumption of alcohol (e.g., beer bongs, and commercial dispensers) are prohibited whether alcohol is involved or not. The presence of any open, full, or empty alcohol containers will be interpreted as a possession of alcohol.
• University policies prohibit the unlawful possession, solicitation, procurement, sale, consumption, or manufacture of any kind of drugs.
• Students must abide by government laws prohibiting illegal gambling by any form. Gambling for money or other items of monetary value on campus is prohibited. Students who make a conscious decision to remain present during illegal activities will be disciplined accordingly.
• All prohibited substances and gambling devices will be confiscated (no return) when discovered.

2. Assault, harassment (abuse, humiliation, swearing & profanity, threatening, sexual violence etc., including either verbal or non-verbal)

VinUniversity encourages students to express consideration, kindness, and responsibility in their dealings with other persons, always consider presenting appropriate language, behaviors and attitude to any members of VinUniversity.  Actions of assault, harassment by any forms, verbal or non-verbal are prohibited at VinUniversity. Some examples of misconduct that will not be tolerated include, but are not limited to, the following:

• Assault. It is defined as intentionally putting another person in reasonable apprehension of an imminent harmful or offensive contact.
• Harassment is considered as intentionally unwanted contact or communication by any means, behavior, or verbal abuse threatening to injure or endanger the health, safety, or welfare of oneself or another person. Harassment is a knowing and willful course of conduct that has the purpose or effect of unreasonably interfering with an individual’s performance or creating an intimidating, hostile, or offensive environment or which intends to cause a person to suffer from substantial emotional distress.
• Sexual misconduct. Any physical or verbal act targeting a person’s sexuality, gender identity or gender expression, whether the act is physical or psychological in nature, that is committed, threatened, or attempted against a person without the person’s consent. This includes violent conduct, sexual assault, sexual harassment, stalking, indecent exposure, voyeurism, and sexual exploitation. Sexual misconduct can also include coercing or pressuring someone to have sex and/or sexual contact with someone who is incapacitated or sleeping. Any student who is found to have been involved in an act of sexual misconduct will be subject to the highest disciplinary action.
• Sexual behavior. All sexual acts or inappropriate sexual behavior or touching in erogenous zones in public area, are not allowed on campus.

3. Discrimination and racism

Racism and discrimination can be any action or attitude that subordinates an individual or group based on race, region, language, minority groups like LGBTQ+. It can be enacted individually or institutionally, consciously, or unconsciously. Racism and discrimination are more than personal prejudice; it involves carrying into effect one’s prejudices, resulting in discrimination, inequity and/or exclusion. They can be openly displayed in racial jokes, slurs, or hate crimes, or more deeply rooted in attitudes, values, and stereotypical beliefs. No form of racism will be tolerated on campus.

4. Dangerous materials (firearms, weapons, and explosives)

University policies prohibit the use, possession, or storage of any kind of ammunition and/or weapon(s), including but not limited to, stun guns, daggers, knives with a fixed blade used for any purpose other than cooking, martial arts equipment, etc. on campus.The improper discharge of a chemical agent including, but not limited to, mace, pepper spray, or other aerosols is prohibited. The use of dangerous materials strictly followed Government’s law as mentioned in part II.7.

5. Inappropriate use of university and community property

Attempted or actual theft, possession of stolen property, damage, or intentional destruction of University property or property of a member or a visitor of the VinUniversity community are prohibited. Misuse of University equipment, logo, brand name, research, coursework, databases etc. and unauthorized entry onto, or inappropriate use of University premises are not allowed.

If VinUni property/other’s personal property is damaged because of misusing/not cleaning properly, students will be responsible for repairing/compensating the damage caused.

6. Information technology, cyber space & social network

• Students are not allowed to share logins, usernames, or passwords with anyone else. Students are responsible for any activity that occurs under their account.
• Any attempt to access blocked websites, including the use of proxy services, software, or to bypass a firewall, intrusion detection/prevention system or any security system designed to secure the network, are not allowed. Students are not allowed to use sniffing (unauthorized monitoring of network traffic/usage) or remote access technology to monitor other user’s activity. Do not install/ connect unauthorized IT devices (Wi-Fi router, switch, IoT device …) in the local network.
• When receiving strange emails or from unknown origin, it is not allowed to open links attachments in the email, and notify IT department immediately for support.
• It is prohibited to use the network to access material that is profane or obscene (pornography), that advocates illegal acts, or that advocates violence or discrimination towards other people (hate literature), anti-government, or illegal content. Students shall immediately notify Student Affairs Management or University Staff if inappropriate information is mistakenly accessed or found anywhere on the University network including student shares. This may protect students from a claim of intentional infraction.
• Personal contact information about students or other people shall not be posted in public. Personal contact information includes address, telephone, school address, work address, etc. This information may not be provided to an individual, organization, or company, including websites that solicit personal information.
• Students are not allowed to use technology for personal gain, profit, or any illegal conduct, such as fraud, copyright infringement, hacking, cheating, or distributing viruses or malware that result in minor disruptions.
• Do not distribute false information that infringes upon the rights and interests of organizations and individuals.

7. Compliance with national law, and university rules and regulation

Students must be aware of and comply with:

• The Socialist Republic of Vietnam laws.
• University rules, regulations, policies and procedures.
• The laws of any countries that they visit during their time as VinUniversity students.
• The rules, regulations, procedures of any institutions, organizations that they visit, attend or do internship during their time as VinUniversity students.

Some rules and regulations to be noted:

• No pets are allowed on the campus.
• Maximum speed when using the vehicle on campus: 30km/h.
• The laws of any countries that they visit during their time as VinUniversity students.
• The Provost and President of the University Council have the right to suspend students during the investigating period when necessary temporarily.

II. Reporting Suspended Misconduct

Anyone within VinUniversity community will have a responsibility to report misconduct, and not to turn a blind eye to unacceptable behaviors. How they should report misconduct will depend on the circumstances, through any of the following channels as soon as possible, direct or indirect via email or phone.

Official email channel, report any suspended misconducts to conduct@vinuni.edu.vn as soon as you can. Students can also talk to Student Affairs Management Office, Registrar Office, Faculty, Vice Dean or Dean of College if they feel this is the quicker way to prevent or stop the violations.

For immediate actions or emergencies, contact the hotline at 0866100018 or the security hotline at 02471089779, Ext 9901.

Reports to any of the above channels should include the following:

• The name and contact details of the student reporting the incident.
• The name of the person(s) suspected of misconduct (if known).
• The details of the suspected misconduct.

Faculty, staff, or students are also expected to take immediate action if they suspect that their peer is violating the code if it is safe to do so. It is not always easy to act in such situations, but several alternatives are available as the following:

• Speak directly with the individual to gain clarity and inform them about your concern.
• Publicly call attention to the act as it is occurring.
• Inform a University official by contacting one of the above channels about the act as it is occurring.

III. Resolution to Code of Conduct Violations and Sanction

1. Severity level of violations

2. Possible sanction for violations

VinUniversity will impose sanctions/penalties on students who found to have violated the students code of conducts mentioned in part II of this document. Depending on the severity of the incident, it can include, but not limit

• Expression of disapproval, verbal reminding, warning
• Written warning
• Suspension
• Dismissal

The below sanctions may go with financial compensation, learning tasks or probation period which will be determined after reviewing and assessing the case.

IV. Procedures

1. Disciplinary procedure

For level 1, level 2 of severity, Student Affairs Management will be in charge of assessing the case and making the decision.

For level 3, level 4 of severity, Student Disciplinary Committee convenes a meeting to assess the case and issue the disciplinary decision. Any Committee member who has any personal interest or special information concerning a particular case should recuse themselves from that case.

The Student Disciplinary Committee at College level shall consist of

• Chair (case based): Dean or Vice Dean from a College where students come from
• Vice Chair: Head of Student Affairs Management
• Independent Faculty/Staff (case based)
• President of Student Council (upon the request for meeting)
• Secretary

Refer Appendix IV of this document for details of workflow and report format.

2. Right to appeal

• If a student feels that a decision is wrong, he/she can appeal. To appeal to Student Disciplinary Committee, the student needs to inform conduct@vinuni.edu.vn, in writing with their evidence within 10 working days after receiving the decision. Student Disciplinary Committee will reconsider the case. The Chair can decide to invite new members to join the reconsideration steps if necessary.
• After the first appeal, students have one more chance to appeal to the Student Disciplinary Committee at University level (chair by Provost) if he/she still believes that the decision is still not right for them. To do this, the student informs conduct@vinuni.edu.vn with description of full story, explain why he/she thinks the decision is wrong and sends with their evidence. This email needs to send within one week after receiving the result of the appeal request. The University Committee will consider inviting members to review and assess the case.

Appendix III. Example of Misconduct and Disciplinary Action for Reference

The following list is some examples of disciplinary actions for violations. This list is not intended to be a definitive disciplinary. The severity, frequency and mitigation factor are always considered before deciding disciplinary action for any cases.

Appendix IV. Procedure for Student Code of Conduct Incidents

I. Abbreviations and Forms

• SAM: Student Affairs Management
• SDC: Student Disciplinary Committee
• Form 1 (FRM01): Suspected Misconduct Report Form
• Form 2 (FRM02): Student Misconduct Report Form

II. General Flow for Student Code of Conduct Incidents

Refer to the General Flow for Student Code of Conduct Incidents.

III. Mitigating Factors

Each of the points below may have an impact on the case outcomes and should be used by the committee to assess the severity of a case:

1. Whether the student has committed misconduct before;
2. How far the student is into their academic program;
3. Whether there is evidence that the student committed the misconduct intentionally;
4. Whether the student had personal circumstances, such as physical health, mental health etc, which affected their decision-making at the time.

Refer to FRM01: Suspected Misconduct Report Form.

Refer to FRM02: Student Misconduct Report Form.