- This Regulation prescribes the organizational and operational arrangements of VinUniversity (hereinafter referred to as “the University” / “VinUni”).
- This Regulation specifies the provisions of the university governance, ensuring compliance with the Vietnamese Law on Higher Education, the Law on amendments of some articles under the Law on Higher Education and the rights and obligations of a not-for-profit private university. Among the official documents issued by the University, this Regulation is the highest legal document and lays the foundation for developing and promulgating other official documents and regulations.
- This Regulation applies to all subordinate units, organizations, faculty, staff members and students of the University.
- Vietnamese name: Trường Đại học VinUni
- English Name: VinUniversity
- Business (short) name: VinUni
- Headquarters: Vinhomes Ocean Park, Gia Lam Urban Area, Hanoi.
- Website: https://vinuni.edu.vn
- VinUni is a not-for-profit private university established under Decision No. 1824/QD-TTg dated December 17, 2019, by the Prime Minister. VinUni is under the state education management by the Ministry of Education and Training and under administrative management by the Hanoi People’s Committee.
- VinUni is a legal entity with its own seal and bank account.
Within the context of this Regulation, the terms are construed as follows:
- University (VinUni) refers to VinUniversity including the whole organization, personnel; faculty, staff, and students; finance, assets, and brand.
- The University means the legal entity of VinUniversity including the leadership at different levels of the university, subordinate units and organizations.
- Full-time faculty, academic, administrative, and support staff are employees who sign labor contracts with an at-least 1-year term or an indefinite term under the Labor Code and are not either public employees, civil servants or working under labor contracts of 3-month term or longer with other employers, whose salary and other benefits are paid by the University according to the current regulations.
- Founding members are individuals and organizations that are involved in proposing and preparing the establishment of VinUni as recorded in the list of the founding members in the University’s establishment proposal. They also participated in setting and approving the first Regulation of University’s Organization and Operation and whose capital contribution meets the University’s regulations.
- Capital contribution is assets that are contributed to VinUni as the charter capital of the University. These assets may include Vietnam Dong currency (VND), gold, foreign currencies, the value of land use, the value of intellectual property rights, and other assets prescribed in the Regulation. The total value of assets contributed by the members is converted into VND at the exchange rate prescribed by the State Bank at the time of capital contribution.
- The Fiscal year shall be July 1st through June 30th.
- Mission: VinUni has the mission of educating excellent, qualified, skilled, life-experienced and devoted human resources to bring the highest efficiency, contributing to the prosperity of themselves and the society; and to make positive impacts on the global knowledge economy.
- Vision: VinUni is a private; not-for-profit Vietnamese university established based on international standards. The University integrates the models of outstanding international universities to make a breakthrough in Vietnamese higher education and to become an excellent university within 30 years after establishment.
- Core value: Excellence.
VinUni exercises its obligations and rights in according to Vietnamese Law on Education, Law on Higher Education and the Law on amendments of some articles under the Law on Higher Education, Decree No.46/2017/ND-CP dated April 21st, 2017 by the Government prescribing regulatory requirements for educational investment and operation, Decree No.135/2018/ND-CP dated October 4th, 2018 of the Government amending and supplementing the Government’s Decree No. 46/2017/ND-CP dated April 21, 2017.
- VinUni exercises its autonomy in academic programs, professional activities, operation and personnel, finance and property, which complies with the Vietnamese on Law on Higher Education and the Law on amendments of some articles under the Law on Higher Education.
- VinUni decentralizes its autonomy and responsibilities to each unit and administrative staff according to the University Handbook on Delegation.
The organizational structure of the University consists of the following:
- University Council;
- Office of Provost (Provost, and Vice Provosts);
- University Academic Advisory Board and other Advisory Councils, and Committees;
- Administrative Units;
- Academic Units including Faculty, Colleges, Centers, Institutes, Laboratory, Initiatives, etc.;
- Supporting Units including Library, Service and Business centers;
- Socio-political unions and organizations, other organizations established for the need of the University’s development.
The duties and powers of the Capital Contributor(s) are regulated under the Law on Higher Education, as follows:
- Approve the strategies or plans on development of VinUni or merger of VinUni into another university based on the University Council’s proposal;
- Decide the total capital contribution, investment projects in the development of VinUni, raising of capital (if any), and the annual plan for the use of the difference between revenue and expenses or the loss management plan; ratify annual financial statements of VinUni;
- Appoint and dismiss members of the University Council for their representation; approve the criteria standards and personnel plans of the Provost’s selection;
- Promulgate and amend finance regulations of VinUni; ratify contents relating to finance and assets under this Regulation in terms of salaries, bonuses and other benefits of management positions in VinUni;
- Contribute capital fully and punctually; supervise capital contribution under the University’s establishment plan;
- Supervise and evaluate the University Council’s performance;
- Establish the Board of Supervision to inspect and supervise the performance of management and operation tasks of the University Council, the Provost, Vice Provosts, Deans and other subordinate units in VinUni hierarchically; ensure its establishment, composition, duties, and powers comply with the Law on Enterprises and the other relevant laws;
- Consider and impose penalties for violations of the University Council under law provisions and this Regulation if its actions damage VinUni;
- Decide on re-organization or dissolution of VinUni under provisions of law;
- Publish the list of the Capital Contributor(s) of VinUni on its website;
- Other obligations and rights prescribed by the Law on Investment and other relevant laws;
- The University Council is an administrative body, which represents the Captial Contributor(s) and other stakeholders.
- Obligations and rights of the University Council:
a) Propose the University’s strategy, annual operation plan, budget, revenue and expenditure plan; in-principle strategic plan to develop the VinUni to become a University (according to MOET’s terminology) or to merge VinUni into other universities; to the Captial Contributor for approval.
b) Propose and submit to the Capital Contributor(s) for approval of the investment and the use of valuable properties under the authority of the University; propose the policies on salaries, rewards, other benefits of leadership and management positions based on outcomes, efficiency and other factors;
c) Publish the University’s Regulation on Organization and Operation (Bylaws);
d) Make decisions on the orientation of admissions; offering new disciplines; academic cooperation, scientific and technological activities, and international cooperation; policies on education quality assurance, and cooperation between VinUni and enterprises or employers;
e) Make decisions on organizational structure, headcount planning, establishment, merger, separation, and dissolution of the units of VinUni; issue the map of job roles and job titles, competency standards, roles, responsibilities, and evaluation criteria for each job; regulations on recruitment, training/individual development, rotation, appraisal, reward, discipline, and management of faculty, staff and employees under the provisions of law;
f) Decide appointment or dismissal of the Provost and Vice Provosts (based on Provost’s proposal); undertake the evaluation of the annual performance of the President of University Council, the Provost; collect votes of confidence and feedback for the President of University Council, the Provost in the middle of their serving terms or on an ad-hoc basis;
g) Decide on the tuition and financial aids and discount policies;
h) Decide on policies to attract financial sources for VinUni development investment capital; approval of the financial plan and annual financial statement;
i) Supervise the implementation of the decisions of the University Council, legal compliance, implementation of democratic regulations in university activities and accountability of the Provost; supervise the management and use of finance and properties of the university; present annual reports at the general meeting of VinUni on the supervision and operation results of the University Council;
j) Ensure legal compliance; be responsible for the provision of the law, governmental authorities and related parties on decisions of the University Council; undertake disclosure of transparent information and reporting; be subject to inspection by governmental authorities; perform accountability within the scope of obligations and rights of the University Council; be subject to the supervision of the society, individuals and units of VinUni.
- The University Council contains at least 5 (odd number) members, including:
a) Appointed representatives of the capital contributor(s) based on the proportion of capital contribution;
b) Members of the University, including ex officio members (Provost, Chairperson of Trade (Labour) Union, Representative of University’s student body) and appointed members in the General Meeting or the Representative Meeting (representative of faculty and academic staff; representative of non-academic staff and employees);
c) External members shall be appointed in the General Meeting or the Representative Meeting, including industry leaders, managers, educators, scientists, cultural researchers, business people, alumni, representatives of employers.
- The University Council has a term of a maximum of 5 years. The Council’s establishment procedures, standards, and member nomination and election procedures comply with the Law on Higher Education.
- The University Council operates based on collective principles and makes decisions based on majority rule; the Council’s decisions are finalized by resolutions. Resolutions shall be passed providing half of the members agree through voting or collecting opinions in writing. The Council meets periodically for at least two sessions each academic year following the meeting schedule approved by the Council. An extraordinary General Meeting can be held if there is a written request of the President of the University Council, the Provost, or more than one-third of the Council members. This meeting can be held face-to-face or online with the attendance of at least two-thirds of the total Council members.
- The University Council has one President who is responsible for the leadership of the Council and one Secretary. The Council establishes a Standing Committee to fulfill specific missions under the delegation of the Council. Based on practical requirements, the President can set up some professional committees to carry out different functional activities on the Council’s behalf.
- The President on behalf of the University Council uses the seal and organizational structure of VinUni to implement the Council’s duties.
- The President of the University Council is the legal representative, being responsible for the leadership of the Council. The standards and recognition of the President of the University Council are stipulated in the Law on Higher education.
- Obligations and rights of the President:
a) Instruct and organize the duties and implementation of the University Council;
b) Instruct the development of annual operation plans, key action programs, and budget;
c) Instruct the organization and be in the chair at the University Council’s meetings;
d) Sign documents under the authority of the University Council.
- The President makes a written authorization for another council member to assume his/her responsibilities in case of his/her absence from VinUni for three months or longer or his/her unexpected absence at a scheduled meeting; the total authorization duration must not exceed six months in a year.
- The Secretary assists the University Council and the President to perform specific duties according to the working regulations of the University Council. The Secretary is nominated among the Council members by the President and appointed based on the approval of the University Council. The Secretary must not currently hold the position of Provost or Vice Provost.
- The Provost is responsible for the management and administration of the university activities, to President of University Council under provisions of law and Regulation on Organization and Operation of the University.
- The Provost shall exercise the following obligations and rights as stipulated in the Law on Higher Education, specifically:
a) Organize professional activities relating to training, academic cooperation, scientific and technological research, international cooperation and cooperation between VinUni and enterprises and employers; ensure the quality of education and research at the University;
b) Organize the implementation of decisions relating to the operational plan, budget, admission, recruitment, staff organization and training, investment in infrastructure, information technology, etc. according to the Handbook on Delegation;
c) Propose the appointment and dismissal of Vice Provosts and other management positions under the authority of the University Council; appoint and dismiss other management positions of the University;
d) Propose issues under the authority of the University Council according to the Handbook on Delegation after being appraised by the other relevant Councils; issue rules according to Regulation on Organization and Operation;
e) Submit annual reports to the University Council on the performance of the Office of the Provost; ensure the transparency, confidentiality, and availability of information; comply with regulations on reporting and inspecting of competent authorities; assume accountability within the scope of duties and powers;
f) Exercise other activities prescribed by law, the Regulation on Organization and Operation of the University and decisions of the University Council.
- Vice Provost(s) assist the Provost to manage and administer specific activities in assigned areas, and shall exercise the following obligations and duties:
a) Be in charge of specific areas and subordinate administrative units under the work assignment of the Provost; work on behalf of the Provost in the assigned functional areas;
b) Coordinate with other Vice Provosts and instruct subordinate administrative units to handle issues related to many areas;
c) On behalf of the Provost, work with external organizations and individuals in assigned areas, and sign authorized documents;
d) Report on plans, progress, and outcomes to the Provost, be fully responsible for the law and the Provost for the performance of the assigned tasks;
e) Perform other duties as assigned by the Provost.
- The appointment of the Provost, and Vice Provosts, based on Provost’s proposal are decided by the University Council. The standards, procedures for the appointment, dismissal, and resignation are issued by the University Council and comply with Law on Higher Education, the University Charter and the regulations of the Ministry of Education.
- The University may employ 2 to 4 Vice Provosts, depending on the decision of the University Council.
- The terms of the Provost are decided by the resolution of the University Council.
- The Provost and Vice Provosts work together to coordinate duties according to the Handbook on Delegation.
- The University Academic Advisory Board is established based on the Provost’s decision, having the term coinciding with the term of the Provost, and be responsible for appraising, advising the Provost on the following issues:
a) Regulations on education, research, scientific and technological activities, payroll regulations, recruitment requirements for the positions of faculty, researchers, librarian and laboratory staff; entry requirements, and graduation requirements;
b) Regulations on finance, assets, standards of facilities, information technology, laboratories, and student services;
c) Plans and orientation of admission; offering new disciplines and majors, interdisciplinary activities, student activities; implementation or cancellation of education linkage and international cooperation;
d) Plans and orientations to ensure the quality of higher education, cooperation between VinUni and enterprises and employers;
e) Plans and orientations of development in research, science, and technology; education and research linkage;
f) Plans and orientations of recruitment, training, development, and evaluation for faculty, researchers, staff;
g) Other appraisal and consultancy activities upon the request of the Provost.
- The University Academic Advisory Board shall have a Chairperson, a secretary, and other members; the total number of its members shall be at least 9 (odd number) including the Provost and Vice Provosts; Deans and Vice Deans; Heads of educational and research units, and prestigious scientists who are the representatives in educational areas and disciplines.
- The Chairperson of the University Academic Advisory Board must be elected amongst members of this Board using casting secret ballots and must obtain more than 50% of the votes in total from members of the Board. The Chairperson of the Board appoints the secretary position for its members. In the first term of the Board, the Provost shall hold the position of Chairperson.
- The meeting of The University Academic Advisory Board shall be convened at least once every academic term by the Chairperson. The content of such meetings must be given to all of the Board members at least 03 days in advance; the meeting is considered valid if at least two-thirds of members attend. Any resolutions proposed in the meeting shall pass if they are approved by more than 50% of the members on the Board. The meeting minutes shall be submitted to the Provost within 10 working days from the date of the meeting.
- Any passed resolutions will serve as an advisory opinion to assist the Provost with making decisions. The Provost should share the advisory opinion and the explanation for accepting or rejecting the recommendation to the University Council.
- The President of the University Council can establish any Advisory Board/Committee for important tasks that affect the vision, mission, strategy, criteria standards, administration policies, legal framework, etc. of the university. The members on the Advisory Board or Committee may include national and international members, who are experts in their respective fields.
- The Provost can establish any Executive Advisory Committee/Taskforce for important tasks relating to the implementation of duties in the academic areas of the university. The members may include internal and external members who are experts in their respective fields.
- Administrative units (hereinafter referred to as Units) are established, reshuffled, merged and dissolved upon the resolutions of the University Council and at the request of the President of the University Council or the Provost.
- The Units advise and assist the President of the University Council and the Provost in managing, proposing ideas and implementing professional tasks assigned by the President of the University Council and the Provost.
- Unit Heads are responsible to the President of the University Council or the Provost for the quality and the functional activity outcomes of the Units as stipulated in law and regulations of the University.
- Faculties and Colleges are academic units of the University with the following duties:
a) A Faculty is the academic unit without legal entity under the University, with a mission to teach general subjects, liberal arts, and supportive subjects at VinUni, but does not take on granting degrees. The Faculty can organize or participate in research activities;
b) A College is the key academic unit without legal entity under the University, whose functions are to fulfill degree and non-degree programs, research and transfer of knowledge in specific professional areas.
- Faculties have the following obligations and rights:
a) Propose and submit for approval of the periodic operational plan, recruitment plan, training of faculty, research, budget, and revenue and expenditure plan of the Faculty;
b) Manage implementation, develop curricula and content of assigned subjects; arrange lecturers, textbooks and facilities according to educational programs’ needs; cooperate to develop teaching plans, organize teaching activities, assesses learning results; manage teaching quality, implement measures of teaching quality improvement; manage education quality, implement measures of education quality improvement, and provide short-term training courses appropriate to the Faculty’s expertise;
c) Identify orientations of research, develop research groups, proposes research activities, propose programs, topics and projects following the Faculty’s expertise and development orientation of VinUni; proactively participate in proposing and bidding to seek sources of funding and carry out scientific and technological research for the State, organizations, enterprises, national and international funds; and managing the implementation of decentralized tasks;
d) Performs other tasks as specified in the University Handbook on Delegation or as assigned by VinUni.
- Colleges have the following obligations and rights:
a) Manage and develop curricula and assigned subjects; prepare lecturers, facilities, textbooks based on educational programs/courses’ requirements; cooperate to develop teaching plans, organize teaching activities, manage the quality of teaching, implement development plans of teaching quality; manage educational quality, implement educational quality development plans, provide short-term training courses under the College’s professional areas;
b) Identify orientations of research, develop research groups, propose programs, topics and projects of research which are appropriate to the College’s professional areas and the university development strategies; proactively participate in proposing and bidding to seek sources of funding and carry out scientific and technological research tasks of the State, organizations, enterprises, national and international funds; manage the implementation of decentralized tasks; implement science and technology transfer;
c) Propose and submit for approval of the operational plan, budget, revenue and expenditure plan of the College;
d) Propose plans for admission, training, international cooperation, accreditation of education quality, scientific and technological research and implementation of technology transfer services;
e) Propose supportive plans for students in studies, research, campus life, and employment opportunities after graduation; form; cooperation between VinUni and employers at the College’s level;
f) Propose plans and orientations of recruitment, training, development, evaluation of effectiveness and management of the College’s academic and support staff.;
g) Perform other tasks as stipulated by Handbook on Delegation and as assigned by the VinUni.
- Organizational Structure of Faculties and Colleges:
a) A Faculty shall have one Head and maximum two Deputy Heads. A Faculty’s personnel shall include both academic and support staff.
b) A College shall have a Dean and 1 to 4 Vice Deans. A College’s personnel shall include both academic and support staff.
- A Dean is a person who is in charge of managing and administering the College’s activities, responsible to the Provost under the provisions of law and Regulation on Organization and Operation of the University. Deans have the following duties:
a) Set plans, proposals and take responsibility for implementation of admission and education programs; international cooperation, educational quality accreditation, scientific and technological research, and technology transfer at their College.
b) Set supportive plans and take responsibility for students in studies, research, and employment opportunities after graduation; cooperation between VinUni and employers at the College’s level.
c) Take responsibility for developing teaching plans, teach, assess learning outcomes; manage teaching quality, implement measures to improve teaching quality; organize the management of education quality, implement measures to improve education quality; and carry out short-term training courses under the College’s expertise.
d) Take responsibility for establishing and developing research groups, proposing and managing the implementation of decentralized scientific and technological research tasks; and performing scientific and technological transfer activities at the College.
e) Perform other activities as specified by law and the University Handbook on Delegation, and other tasks as assigned by the Provost.
- The Vice-Dean is the person who assists the Dean in managing and administering some activities at the College assigned by the Dean and the Handbook on Delegation.
- The Dean and Vice-Dean are appointed by the University Council based on Provost’s proposal. The Dean and Vice Dean must be full-time academic staff who have a terminal academic degree suitable with the Colleges’ professional areas, with a high reputation in teaching, research, and strong leadership abilities.
- The Provost makes decisions on the establishment of Colleges’ Advisory Committees and Taskforces based on the Deans’ proposals.
- The library is responsible for providing scientific and technological information and materials for teaching, performing research, and training of lecturers and students; keep original master’s theses or doctoral dissertations of VinUni, scientific research results and its VinUni publications on file. The library operates according to regulations promulgated by the Provost, legal regulations on libraries, legislation on archives and current relevant laws.
- The website provides information related to the University’s activities, ensuring that essential information is posted as required by the Ministry of Education and Training. For the information-based website, there is an Editorial Board responsible for the content and system administration; its operational regulations are to provide information under legislation on information technology and web information management as well as other relevant regulations.
- The service center performs the functions of general support tasks for education, research and operation of units under the University; provides services that meet the needs of students, staff, and the community.
Perform duties under the rules and regulations of the University.
- Criteria and standard requirements
The faculty and academic staff of VinUni must demonstrate academic conduct of the highest standards as regulated by the Law on Higher Education.
a) Perform the duties of faculty and academic staff under existing legal regulations.
b) Perform such tasks as teaching, research, technology transfer, development and innovation, student service, academic management, and management of science and technology activities, self-learning for further development according to regulations on working regimes for faculty and academic staff issued by the Minister of Education and Training as well as the University’s regulations.
c) Maintain a personal reputation and integrity as a faculty member; respect students and treat students fairly, protect the legitimate rights and benefits of students.
d) Participate in the management of VinUni, the University’s collective activities and other tasks assigned by the University, Colleges, Faculties and other academic units.
a) Exercise the powers under existing legal regulations;
b) Be provided with needed facilities and technical equipment for training, science and technology activities, research activities, self-study for skills improvement; be provided with access to information, training, scientific-technological and public services of the University.
c) While maintaining the standards and guidelines established by the University, be able to choose course books, reference materials, teaching approach to promote personal competence towards ensuring the content and quality of education, science, and technology)
d) Be trained to improve professional qualifications. Faculty and academic staff are also provided with opportunities to work abroad in joint teaching and research projects for academic exchanges, study and improvement of professional skills under a cooperation framework or at the invitation of foreign organizations and individuals as prescribed by law.
e) Be allowed to sign contracts as visiting academic staff, participate in scientific research and technological development activities with training from research institutions, industrial and economic organizations according to provisions of law based on ensuring the completion of the University’s duties with the consent of leaders in authority.
f) If eligible, be allowed to register for consideration and recognition as professors and associate professors according to the Regulation on lecturers under the provisions of law; to be considered for the award of the “Eminent Educator” and “People’s Educator” according to the law.
g) Academic staff participating in science and technology are entitled to the rights stipulated in the Law on Science and Technology; researchers who perform the duties of lecturers under the arrangement of managers shall receive similar rights as academic staff.
The title of faculty and academic staff and standards of recruitment and appointment are stipulated in the Faculty Handbook.
a) Perform the duties of a citizen under the higher education laws. Foreign students must comply with Vietnamese laws. Follow regulations on training and student affairs, and legal provisions related to students; follow the rules and regulations of VinUni.
b) Respect the academic and support staff and employees of the University; promote solidarity and mutual assistance in learning and training.
c) Participate in social activities, environmental protection, and prevention of social evils.
d) Maintain and protect the university properties.
e) Contribute to the development, protection, and promotion of the tradition of VinUni.
a) Be treated with respect and receive equal treatment by the University, be provided with sufficient information for their studies.
b) Be entitled to benefits prescribed by law for students; be facilitated in their studies, participate in science, technology, and research activities, participate in scientific conferences and be introduced to scientific and technological publications by the University.
c) The students who are earmarked (nominated) students, students under ethnic groups in areas with exceptionally difficult socio-economic conditions, beneficiaries of social policies or households with low-income status are entitled to scholarships, subsidies, tuition exemptions, and reduction, preferential policies on educational credit, study encouragement funds and education sponsorship funds as prescribed by law.
d) The students with excellent academic achievement and good ethics are given preferential conditions in study and scientific research under the current laws and the University’s regulations.
e) Be awarded degrees, transcripts, and certificates upon graduation or completion of their courses.
f) Be allowed to participate in activities organized by socio-political organizations in the University and other educational institutions according to legal regulations.
g) Be allowed to use equipment and facilities for learning, cultural events, physical training, and sports activities.
h) Be given the right to propose initiatives directly or through their legal representatives, to the University for its development and protection of the legitimate rights and benefits of students.
i) Be helped to find opportunities for exchange study abroad, to experience practice in enterprises, and mentored research at VinUni facilities.
k) Be allowed to participate in the activities of the Student (Youth) Union under the Charter of the Vietnam National Union of Students.
- VinUni is allowed to educate human resources at the graduate, undergraduate, and lower levels according to the regulations of the Ministry of Education and Training and the Ministry of Health. The University is allowed to offer disciplines, which belong to the State’s list of disciplines only when they fully meet conditions prescribed by the Ministry of Education and Training.
- VinUni is allowed to request for approval from the Ministry of Education and Training on its introduction of new disciplines based on demands on human resources. The introduction of new disciplines must comply with the regulations of the Ministry of Education and Training.
- VinUni regularly undertakes statistics, surveys and forecasts on human resource demands of each field of education, and then it uses these results to adjust the structure of educational programs, levels and forms of education.
- The Provost sets common requirements and curriculum framework which apply across VinUni or to each group of discipline, appraising and offering programs. The Colleges are primarily responsible for developing educational programs assigned through the Councils and professional groups.
- The Colleges are responsible for compiling, appraising and approving discipline-based course books as well as teaching and learning materials of VinUni; setting up a system consisting of course books, documents, and teaching methods that encourage students to be positive, proactive, and help them to develop the capacity for self-study.
- Colleges are tasked to undertake regular assessment of the curricula for respective programs and make necessary and timely adjustments, including incorporating new developments in the respective disciplines.
- Admissions will undertake the development of a comprehensive student admission scheme including the planning, marketing and organizing of admission, as well as reporting according to regulations. The objectives of admissions include working to fulfill the planned enrollment numbers, improving entry quality, complying with regulations set by the Ministry of Education and Training, and strategic interests of the capital contributors.
- The Provost sets an annual admission scheme, consults with the University Council together with the University Academic Advisory Board, and reports to the Ministry of Education and Training. The scheme’s contents include admission criteria, academic disciplines, periods, conditions, and forms of entrance examination and admission decision-making. Functional departments are then tasked to make an admission plan based on the established admission scheme.
- The Provost decides on establishing an Admissions Council that implements admission activities according to the approved admission regulations.
- Administrative units summarize the admission results for publication, class placement and report to the Ministry of Education and Training. Enrollment is implemented according to the Provost’s assignment.
- Recognition of graduation is the official confirmation that students have completed and fully met the requirements of an educational program. Degree-granting is the recognition that students have attained a bachelor’s, master’s or doctoral degree in their respective disciplines. Certificate granting is the confirmation that students have completed and fully met the requirements of a short – term program of study or some courses.
- The Provost shall make decisions on recognition of graduation, granting degrees, and granting certificates for students based on their results together with Colleges’ recommendations.
- The Provost sets specific provisions on Blank Degree Template for educational levels on Blank Certificate Template (Bilingual, in Vietnamese, and English); the process of printing, storing, and distributing these templates; the process of canceling error – printed degrees, reporting, inspecting, and supervising implementation based on law provisions.
- Internal quality assurance is a continuous process. The objective is to ensure that the mission and goals of the university are implemented and that norms are maintained and continuously improved. It applies to each academic unit and VinUni as an institution. Internal quality assurance includes a system of procedures, establishing and maintaining quality standards, putting in place quality assurance conditions, and taking into account risk factors analysis, planning and conducting quality assurance procedures, complying with quality inspection and assessment, and finally, implementing quality improvement measures. The Provost sets up and releases regulations on internal quality assurance, and assigns administrative units to guide and support the units regarding implementation.
- External evaluation is an action, in which a unit or organization outside VinUni inspects, evaluates and gives recommendations relating to the University’s activities within the determined scope of work. The Provost makes decisions on applying national, regional or international evaluation standards based on consultation with the University Academic Advisory Board, as well as the plan and selection of evaluation units and organization.
- VinUni publishes the evaluation and accreditation results to all staff, students, and the public in general. Based on these results, the university shall work to improve the internal quality assurance system.
- All faculty, academic staff and researchers of VinUni have the responsibility to propose research topics and projects and participate as research team members, research evaluation committee members or chairs of research projects, panels, committees of projects funded by governments, as well as local and foreign organizations and enterprises.
- VinUni is the main responsible unit for implementing research. Colleges and research centers that meet full requirements may be authorized by the Provost to act as the executing unit in certain categories of research activity and register as a science and technology organization under the Law on Science and Technology of the government of Vietnam.
- VinUni encourages and facilitates units, staff, and research groups to cooperate with local and foreign educational institutions, research institutions, organizations, and enterprises that comply with provisions of the law and are beneficial to the interests of VinUni, the university’s sub-units, and individuals.
- Academic units and research groups shall actively develop collaborative relationships with local and foreign partners. When such collaborations require the use of the university resources (human resources, property, and finance), the sharing of interests or endeavors to work toward sharing of interests between parties, then the signing of collaborative agreements or contracts are required.
- If a faculty or staff is invited to collaborate on a research topic or project with a partner outside of VinUni, then the faculty or staff member is responsible for reporting and obtaining the consent of the Dean. If necessary, a collaboration agreement between the parties is required to abide by the principle of ensuring the interests of VinUni and sub-units, including the right to publish and use of common research results.
- Scientific and technological services are defined as activities that contribute to scientific research and technological development; are related to intellectual property rights or technology transfer; and provide information service, consultancy, training, and fostering, dissemination, and applying scientific and technological knowledge for practical use.
- The Provost makes decisions on decentralizing the academic units to implement according to each specific contract.
- Intellectual ownership and intellectual property (referred to as intellectual property) include patents, patents for utility solutions, copyrights, invention disclosures, industrial designs, trademarks, technological processes, and technical solutions, etc…
- VinUni is the owner of intellectual property rights and reserves the right to transfer intellectual property rights for research products generated by the university’s legal funding sources. The rights and obligations of relevant parties are specified in the intellectual property management regulations of the University.
- Relating to research products that are generated by joint research cooperation, the rights, and obligations of relevant parties are specified in detail on a case-by-case basis.
- Research products are supported for testing and commercialization based on Dean’s proposal as well as market-needs analysis
- The Provost instructs relevant sub-units to set regulations on the commercialization of research products for VinUni as a whole; commercialization activities are implemented based on projects approved by the Provost and are required to comply with provisions of the law.
Academic staff, faculty, researchers, and students are entitled to release and publish research results based upon the Law on Science and Technology and the University’s regulations.
The Provost promulgates regulations on the arrangements of conferences, seminars, and scientific and technological forums at VinUni. Such events, both national and international in scope and scale, should be clearly defined in terms of topics, purposes, contents, schedule, and plan. The operational management mechanism shall be decided by VinUni and its academic units.
- VinUni shall facilitate the expansion of cooperation; actively establish collaborative relations on training and scientific research with institutions and organization in other countries; promote experience sharing and expert exchange visits based on the principle of independence, autonomy, protection of national interests, national security, preservation of national identity, and mutual benefits.
- VinUni shall develop and organize international training programs within the framework of cooperation with regional and international institutions.
- VinUni shall participate with international organizations in education and training, health, science and technology; and organize international conferences and seminars according to legal regulations.
- VinUni shall develop mechanisms for international cooperation, and encourage and facilitate its divisions in international cooperation.
- VinUni shall actively improve professional skills, disciplinary knowledge, and foreign language proficiency as well ascreate opportunities for both staff and lecturers to participate in international projects to build their knowledge and capacity. VinUni shall develop an information system and establish the necessary conditions and facilities to facilitate international cooperation.
- VinUni shall cooperate with international organizations and foreign individuals in training and scientific research.
- VinUni encourages faculty, academic staff, and students to participate in overseas training and teaching and research opportunities. The university will also invite and facilitate international experts and professors to work at the university according to legal regulations.
- VinUni encourages and facilitates student exchange programs with reputable foreign education institutions.
- VinUni operates on the principle of voluntary capital contribution, financial autonomy, self-balancing of revenue and expenditure, compliance with provisions of the law on accounting regime and statistics, and obligations to the State’s budget and other applicable regulations.
- VinUni may obtain loans from credit institutions to invest in expanding facilities, improving the quality of education, and research and consulting services.
- VinUni may receive funds from the State budget to perform the tasks of the government.
- After approval from the University Council, VinUni can establish an endowment fund to receive gifts, donations, and contributions to support its mission or any of its activities.
- VinUni manages financial activities according to a decentralized model. All subordinate units are assigned to carry out a financial plan according to the Regulation on Financial Management, in which all revenues and expenses are duly accounted for. The university plays the role of allocating budget and centralized accounting and guiding and inspecting individual units in the use of financial sources according to provisions of the law.
- The Regulation on Financial Management prescribes the principles of revenue management, allocation, and setting and use of various types of expenses.
- The Regulation on Internal Expenses prescribes general expense standards and expense limits of the units in the university based on provisions of the law and within the autonomy framework of the university.
- The financial plan helps VinUni to ensure sustainable development resources; improve educational quality and scientific research; manage resources transparently and effectively in compliance with regulations; and to ensure expenses are used effectively.
- The sub-units develop budgets outlining annual operations with guidance from the Finance and Accounting Department. The Provost submits budgets and investment plans to the University Council for approval.
- Based on the approved annual budgets, the Provost works with the units to finalize the internal expenses plan.
- Capital contribution of the capital contributors and bank loans to build facilities and purchase equipment for education and research activities.
- Annual additional financial resources are borrowed from capital contributors or other sources and financial resources available from the annual business performance of the University.
- Tuition and fees collected from students.
- Revenues from contracting activities and services (joint training activities, funded research, technology transfer, trial production, and other production and service activities).
- Interest from deposits at banks, State Treasury, and credit institutions.
- Investments, grants, donations, support, and gifts (in cash or in-kind) from organizations and individuals, both domestically and internationally.
- Loans from banks, credit institutions, and individuals.
- Other legitimate sources of revenue including endowments, gifts, donations and contributions
- Regular and irregular payments: Payment of salaries, allowances and fringe benefits, bonuses, social insurance, and health insurance; expenses for training and professional development of the university’s administrative staff, lecturers, and other employees.
- Expenditures for students: scholarships, financial aid, and rewards.
- Expenditures on cultural, physical training, and sports activities.
- Expenditures on teaching, learning, research, and application of technology in teaching and learning.
- Expenditures on administrative management.
- Capital expenditures include expenditures on developing facilities, procuring fixed assets, and teaching equipment.
- Expenditures on cooperation and consulting activities.
- Depreciation of fixed assets.
- Repayment of principal and interest expenses.
- Expenditures on charity and humanitarian activities.
- Other expenditures under the laws.
- Finance and assets of VinUni are formed from revenue sources stipulated in Article 41 of this Regulation.
- The undivided common property of VinUni includes grants, donations, support, gifts, and other properties prescribed by law as undivided, common property, which is owned by the University community, managed and used by the University Council according to legal provisions or grantor’s requests (if any) for the university’s development as well as the community’s interests, and based on the principles of conservation and development; This property must not be converted into private assets in any form.
- The other assets (apart from Clause 2) are managed and used under the laws and the University’s regulations. VinUni shall proactively liquidate and resell science and technology assets that are obsolete and inefficient under regulations of the government and the university. VinUni may determine the accelerated depreciation rate of fixed assets to recover capital, provided that it does not exceed the maximum corporate depreciation rate prescribed by the laws.
- Every year, VinUni has a plan to allocate funds for maintenance, repair, and investment in modern technical facilities. Investments in facilities for training and research activities must be made under the provisions of the government and the Resolutions of the University Council.
- Every year, VinUni makes an inventory of assets, conducts a review of assets, and performs the reporting requirements under the State’s regulations. The Provost submits an annual cost estimate and final accounts of the university to the University Council for appraisal and capital contributors for approval.
The retained earnings of the university (after deduction of necessary expenses for the university’s activities and funds as prescribed by the university and by law) are reserved for reinvestment back into education, research activities, competence development of lecturers and researchers, and facilities and equipment but are not distributed as dividends to shareholders due to not-for-profit operating model.
The University is subject to regular and ad-hoc inspections by the Ministry of Education and Training, other government authorities, and international accrediting agencies concerning the university’s operations. The Provost shall organize self-inspection within the university and decide on a comprehensive inspection of the University’s operations under the regulations on inspection of the government and the university. The Provost facilitates inspection bodies of socio-political organizations to perform regular and irregular inspections under legal provisions and the other organizations’ charter.
- The President of the University Council shall issue documents specifying standards of award titles for academic and support staff, and students under current law provisions. The Provost issues an emulation review procedure in the university; instruct and supervise the implementation.
- Outstanding individuals and teams in training, research and study shall be considered for reward by the President/Provost at the university level or be recommended to the government and relevant ministries for a reward under legal provisions and the University’s regulation.
- The President of the University Council issues documents specifying violations against faculty, academic and support staff, and students under current law;
- The Provost issues disciplinary procedures and instructs and inspects the implementation.
- All academic and support staff of VinUni should provide information and report periodically and when required on conflicts of interest that may adversely affect the University’s reputation and interests, or damage implementation of tasks at VinUni.
- The University Council approves and adopts regular information disclosure and reporting regulations.
The Regulation takes effect immediately since the date of signing.
- Relevant administrative staff, units, and individuals at VinUni are responsible for the implementation of this Regulation.
- Based on this Regulation, the Provost shall take the lead in promulgating the regulations on academic and support staff, students, organizational structure, functions, and tasks of functional departments and subordinate units as well as regulations on management of the University’s activities.
The Provost proposes amendments and submit to the University Council; the President of the University Council shall approve the amended Regulation based on the Resolution of the University Council.